Step 1: Intake by Phone

• Julie, our Practice Manager, will call to get info from you, such as:

  • Your insurance info

  • Referral information

  • Relevant names and phone numbers

Step 2: Paperwork

• Watch for an email from Julie. This email will give you instructions on:

• Gathering necessary records. Examples:

  • School transcripts and a copy of 504 Plan or IEP

  • Parenting Plans or divorce documents.

• Completing the Intake paperwork.

If needed, you can PRINT a Release of Information (ROI)

Step 3: Schedule the evaluation

Julie will call you to schedule three appointments:

1. The Diagnostic Interview

2. The Testing

3. The Feedback/ Results appointment

Step 4: Diagnostic Interview

• When: As scheduled, for 1 hour

• Where:

  • With Dr. Hogansen: TherapyPortal.com

  • With Dr. Scheidel: Use the Zoom link that was emailed to you.

• What happens: The doctor will interview you to:

  • Understand your concerns and goals.

  • Determine if she can meet your needs.

After this appointment, you and the doctor can decide if you want to proceed with the evaluation.

Step 5: Testing

• Arrive at the office, as scheduled.

• Your doctor will:

  • Come out to the waiting room to get you.

  • Answer any questions, and make sure you are (your child is) comfortable.

  • Your provider may ask you to complete additional paperwork.

• The doctor will administer relevant, standardized tests.

  • There will be short breaks throughout the test session.

  • Full-day test sessions include a 30-60 minute lunch break.

  • If your child is being assessed, you or may leave the building if:

    • Your child is 8 or older.

    • They are comfortable with you leaving, and you will be available via mobile phone

    • You will pick them up for the lunch break (if applicable).

Step 6: Feedback/ Results appointment

• When: As scheduled, for 1 hour

• Where:

  • Dr. Hogansen: TherapyPortal.com

  • Dr. Scheidel: Use the Zoom link that was emailed to you

• Who:

  • Child client: Parents only.

    • If your child is 16 or older, you can decide if they should participate.

  • Adult client: You. Your partner can attend, if you wish.

• What happens:

  • The doctor will:

    • Walk you through her findings.

    • Provide a tailored set of recommendations

    • Answer your questions.

Step 7: Get your report

• When: Your comprehensive report will likely be done 4 - 8 weeks after the Feedback/ Results appointment.

• How: You will download it from the Patient Portal.

• What the report includes:

  • The doctor’s findings and diagnoses (if any)

  • Specific recommendations

• Who else gets the report:

  • We will fax copies to whoever you ask us to (ex: school, therapist) — if we have a Release of Info (ROI)

  • You can give copies of to whoever you want— it’s your report